Updated November 5, 2025. We’ve updated and materially changed our Privacy Policy to comply with EU GDPR guidelines. 

 

Please Read Carefully

We urge you to read this Privacy Policy carefully and fully understand it before accessing our website content and features (website “Features”). 

 

Welcome to Q-rooms.com

Q-rooms cares about the privacy of our website visitors (“Visitors”) and end-users of our professional meeting management services (our “Services”). We are committed to protecting your personal information and using it appropriately in compliance with data privacy laws. 

 

This Privacy Policy explains how we may collect and use personal information obtained from Visitors of Q-rooms.com, and Visitor rights as they pertain to personal information and privacy. If you’re an end-user of Q-rooms meeting management services, please review our Services Privacy Policy here.

 

1. What Information We Collect from Visitors

We receive, collect, and store any personal information you enter on our website to sign up for our newsletter, use our chat service, submit our contact form, or send via email communication. Personal information required to subscribe to our newsletter and contact forms consist of first and last name and email address. 

 

We also collect non-personal information about your site visitation, including the Internet Protocol (IP) address used to connect your computer to the Internet; your computer system and browser information, and your page visitation data. We use software tools to measure and collect session information, such as page response times, length of visits to certain pages, page interaction information, and methods used to browse away from pages. 

 

2. How We Collect Visitor Information
When you visit our website, we collect non-personal information such as your Internet Protocol (IP) address, computer and connection information, and page-visitation data. This information is collected and processed by our website-hosting provider Wix.com, integrated third-party applications supported by the Wix App Market, and Google Analytics.

​

Visitors using any built-in Wix chat or contact-form features provide non-personal information including IP address, browser software, and approximate location. During such interactions, visitors may voluntarily provide personal information such as name, email address, or telephone number for follow-up communication. Chat or contact-form transcripts may be retained within the Wix platform and associated analytics tools for customer-support and quality-assurance purposes.

​

If you sign up for our newsletter or complete a contact form, we collect the name and email address you submit to us. If you send us an email, your email address will be collected along with any other personal information you include in your message.

 

3. How We Use Cookies, Session Information, and Other Tracking Tools

Our website is hosted by the Wix.com platform, and all sites hosted by Wix.com utilize the following Cookies, for the identified life span, and stated purpose:

 

Cookie Name                                      Life Span                     Purpose                                          

svSession                                                   permanent                     create activities and BI

hs                                                               session                            security

incap_ses_${Proxy-ID}_${Site-ID}           session                            security

incap_visid_${Proxy-ID}_${Site-ID}         session                            security

nlbi_{ID}                                                    persistent cookie            security

XSRF-TOKEN                                           persistent cookie            security

smSession                                                 two weeks                      identify logged in site members

 

Beyond the Cookies placed by Wix and Google Analytics, to monitor site traffic and aggregate statistical visitation data, no other tracking or chat applications currently operate on Q-rooms.com.”

 

4. Why We Collect Visitor Information

We collect personal and non-personal information for the following purposes:

​

• To operate our website and promote our professional Services;

• To provide our visitors with personalized assistance and technical support;

• To provide general or personalized Service-related notices and promotional offers;

• To create aggregated statistical data and other aggregated and/or inferred non-personal information, which we may use to develop and improve our Features and Services; 

• To comply with applicable laws and regulations.
   

Our lawful bases for processing personal data under the EU GDPR include consent (Article 6(1)(a)) for communications you initiate and legitimate interest (Article 6(1)(f)) in maintaining and improving our services and security.

 

5. How We Store, Use, Share and Disclose Visitor Information
Q-rooms.com is hosted on the Wix.com platform (“Wix”). Wix provides us with the online platform and certain third-party applications that allow us to promote our services and communicate with site visitors. Personal and non-personal data collected while visiting our site may be stored through Wix’s databases and the general Wix.com applications and/or approved App-Market integrations.

​

Wix stores your data on secure servers behind a firewall. Data collected during your visit to Q-rooms.com is therefore subject not only to this Privacy Policy, but also to Wix’s Privacy Policy, which we encourage you to review. Sections 8, 12, and 13 of Wix’s policy pertain directly to Q-rooms.com visitors.

​

Site-visitation data is also aggregated and processed by Google Analytics. We encourage you to review how Google uses website-visitor information for providing analytical services.

​

The only features on Q-rooms.com that request personal information are our newsletter sign-up form and email contact form. These forms request only your name and email address. We encourage visitors to withhold personally identifiable or sensitive information unless it is required for us to respond to their inquiry. Personal information collected through contact forms or email is retained only as long as necessary to fulfill the purpose of collection or to comply with legal obligations, and is then securely deleted.

​

For information about how Q-rooms handles communications, recordings, and data collected while providing event and lodging services, please see our Q-rooms Services Privacy Policy.

​

6. How We Communicate with Visitors

Communication with website visitors is limited to our email contact form and follow up communication stemming from contact initiated through our website. Visitors who sign up for our newsletter will receive periodic announcements, polls, surveys, notifications, special promotions, and such via email. We aim to limit promotional messages to one outbound communication per month. All of our outbound marketing communications contain an opt-out link for recipients to unsubscribe at their convenience. We do not market to site visitors who don’t opt-in by signing up to our newsletter, and we don’t tele-market our Services by phone or text messages.

 

7. Visitor Rights

Visitors of Q-rooms.com retain full ownership of their personal information, and you have the right to request access, deletion, and reuse of any of your personally-identifiable information collected through our website and Third-Party apps.

 

California residents may exercise their rights to know, correct, and delete personal information by emailing privacysupport@q-rooms.com. Q-rooms does not sell or share personal information as those terms are defined under the California Consumer Privacy Act.

 

8. How to Withdraw Visitor Consent

Website visitors who’ve provided personal information to subscribe for our electronic mailings can withdraw their consent to receive mailings by either selecting the “unsubscribe link” posted near the bottom of our electronic communications, by contacting our Privacy Support team for assistance. Our Privacy Support contact information is provided at the end of this Privacy Policy. 

 

9. Periodic Updates to Our Privacy Policy

We reserve the right to update and modify this Privacy Policy at any time, and we encourage End-Users of our Services to review it often. Changes and clarifications take effect immediately upon posting. If we make material changes to this policy, we will state the changes here. We will also explain the reasons for and implications of changes made, in order to fully disclose the information we collect, the intended purpose and usage of collected information, and under what circumstances, if any, we may share or disclose the information.

 

10. Privacy Support Contact Information

If you would like to access, update, delete or reuse any of the personal information we’ve collected from you in the course of visiting our website, please contact us by sending email to privacysupport@q-rooms.com or by sending postal mail to: Q-rooms LLC, Attn. Privacy Support, 10624 S. Eastern Ave., Suite A-742, Henderson, NV  89052. 

 

Thank you for reviewing our Privacy Policy and visiting Q-rooms.com. This Privacy Policy is available in accessible formats upon request.

​